Job Applicant Privacy Notice

The right team builds the right machine; the right process finds the right team.

Data controller

Malkan Makina Sanayi ve Ticaret A.Ş.

Address

Karayolları Mah. 559. Sok. No:16 Gaziosmanpaşa / İSTANBUL, Türkiye

Contact

info@malkan.com.tr · KEP: malkanmakina@hs06.kep.tr

• This notice covers job applicants applying to the Company for vacancies, internships or through open applications.
• For applications made through career portals, the portal is a separate data controller under its own notice.
• If you are hired, your data continues to be processed under the separate notice for employees.

We look at your competence, nothing else.

Identity

Name, surname, date of birth.

Contact

Telephone, e-mail, address.

Professional experience

CV, education, diplomas and certificates, work experience, language and technical skills.

References

If provided, names, titles and contact details of referees.

Assessment

Interview notes and, where applicable, technical assessment and test results.

Please inform the people you name as referees that their details have been shared with us.

We deliberately do not ask for some information, because our decision does not depend on it.

• Criminal records and health information are not requested at application stage. After a hiring decision, only documents required by legislation are requested, with separate information.
• Turkish ID numbers are not requested at application stage.
• Adding a photo to your CV is not required.
• Please do not include religion, denomination, political opinion, association or trade union membership, blood type or health information in your CV. If sent, such information is not used in the assessment and is destroyed.

For applications under the disability employment quota, disability information based on your own declaration is processed for the employment obligation under Article 30 of Turkish Labour Law No. 4857, pursuant to Article 6/3 of the Law.

Every application has one purpose: matching the right person with the right position.

• Assessing applications, conducting interviews and the hiring processIdentityContactProfessional experienceAssessmentArt. 5/2-centering into a contract
• Contacting the referees you provide, with your knowledgeReferencesArt. 5/2-f
• Fulfilling the disability employment quota obligationDisability declarationArt. 6/3legal obligation in employment
• Protecting rights in potential disputesRelevant dataArt. 5/2-e
• Responding to requests from competent authoritiesRelevant dataArt. 5/2-aArt. 5/2-ç
• Keeping your application in the candidate pool for future vacanciesIdentityContactProfessional experienceExplicit consent · Art. 5/1

Explicit consent for the candidate pool is obtained separately, through the optional checkbox on the application form or by e-mail from our HR department. Refusing it does not affect the assessment of your current application.

Whichever door you apply through, the same rules apply.

• WebsiteHR application form (in Turkish)
• E-mailCVs sent to the Company by e-mail
• Career portalsApplications to our vacancies through portals
• In personCVs delivered to the Company address

Data is collected by fully or partly automated means or, as part of a filing system, on paper.

Your CV goes only to the desk that needs it.

• Authorised managers involved in hiringWithin the Company, only to assess the relevant position
• HR software and IT service providersRecording and securing applications, as data processorsArt. 5/2-f
• Legal advisersProtection of rightsArt. 5/2-e
• Competent public authoritiesStatutory requestsArt. 5/2-aArt. 5/2-ç

Your application may be assessed for a position at our affiliate in Germany only with your explicit consent, given after being informed of the possible risks (Art. 9/6 of the Law).

When the application closes, so does the file; we add you to the candidate pool only with your approval.

• Concluded applicationsFrom a negative outcome of the application6 months
• Candidate poolOnly with explicit consent; from the date of consent1 year
• Hired applicantsTransferred to the employee fileEmployee notice

• Expired data is erased, destroyed or anonymised under our Personal Data Retention and Destruction Policy.
• You may withdraw your candidate pool consent at any time; your data is then erased at the next periodic destruction.

Your rights stay with you throughout the application process.

The full list of your rights under Article 11 of the Law is in Section 7 of our Privacy Notice. Applications are concluded free of charge within 30 days at the latest.